Job Description
The Project Manager (PM) is responsible for the planning, coordination, specification, and execution of any assigned project. The PM will manage the flow of material from the planning/bidding phase to the completion of each assigned project, while executing all necessary communication with involved stakeholders.
Responsibilities:
Effectively manages all assigned projects and tasks, including but not limited to:
- Planning
- Forecasting
- Risk analysis and management
- Product deliveries
- Change orders
- Milestones and checkpoints
- Customer deadlines
- Internal reporting
- Vendor and customer deliverables
- Serves as the key contact for all assigned projects and is responsible for appropriate communication to all parties as needed.
- Prepares quotations and/or proposals in customer preferred format; responsible for quote delivery and follow-up to assess next steps, commitment or any further information to confirm the quote; evaluates process for improvement on next bid/quote.
- Specifies products to meet customer requirements, needs and recommends inventory of products; is able to offer multiple options based on customer feedback; can research and source solutions.
- Prepares designs and take-offs for customers, may be required to consult with and developers. engineers and developers on given projects. Is accountable for quality of work relayed to the engineers; demonstrates expertise and knowledge.
- Effectively communicates with purchasing, warehouse and customers on specific details and project needs. Plans proactively, measures progress, provides updates, and is able to pivot as needed professionally to manage any obstacles while working with diverse internal customer groups.
- Purchases specified materials and arranges deliveries in accordance with project requirements. Provides solutions timely if delays occur.
- Owns the pre-project and project closeout process. Evaluates the outcomes and data and ensures the project success and failures are communicated to the stakeholders (manager, sales, leadership), Compiles specification sheets and project closeout documents within project lifecycle.
- Reviews submittals for project release, updates parts and pricing, and communicates changes with the contractor. Makes recommendations for process improvements throughout the project.
- Assists with vendor negotiation for competitive pricing while maximizing margins. Is competent to negotiate in the best interest of the company.
- Maintains financial integrity of projects and is responsible for the accuracy of the customer PO agreement. Provides oversight throughout project and communicates scope creep or financial impact.
- Owns and updates the project Smartsheet, Power BI, and/or customer web portal and is responsible for coordinating updates to data inputs and outputs. Analyzes throughout project and communicates to stakeholders key information.
- Responsible for requesting and updating necessary project information from other stakeholders and compiling into customer accessible software and communications.
- Participates in training sessions and may conduct meetings at customer or vendor locations, as needed. Is seen as credible and knowledgeable and can act as facilitator as needed.
- Responsibilities subject to change based on project assignment and customer need.
Qualifications:
- Associate degree or equivalent experience (Bachelors Preferred)
- 1-3 years project management or coordination experience.
- Highly organized and detail oriented
- Excellent interpersonal skills.
- Strong customer service skills.
- Strong written and verbal communication skills.
- Commitment to and demonstration of high ethical standards governing professional behavior and conduct.
- Proficiency using MS Office and Smartsheet, including but not limited to Outlook, Excel, Word, Power Point, and Teams.
Other Preferred Experience:
- Experience with Eclipse and Fuse
- Knowledge with Bid Manager, AGI, E-Takeoff
- Experience reading and working with construction blueprints
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