Job Description
Salary : $138,012.00 - $172,793.00 Annually
Location : Wilton Manors, FL
Job Type: Full-Time
Job Number: 24-046
Department: City Manager's Office
Opening Date: 10/31/2024
Closing Date: Continuous
Description Under general direction, the purpose of the position is to perform complex and specialized professional and executive level administrative support to the City Manager. Employees in this classification perform in an assistant to executive capacity and are accountable for the accuracy of executive support duties performed as directed by the City Manager. Position is accountable for acting as liaison between the City Manager, Mayor, and Commission with all City, County, and/or State related activities. Position has a high degree of independence and initiative, latitude in exercise of independent judgment concerning assigned duties, and confers with City Manager on matters involving unusual administrative issues. Performs related work as directed.
Hiring Salary Range: $138,012 to $172,793 (annually) Examples of Duties Because it is difficult if not impossible to present a finite list of every possible function to be performed by employee, the City of Wilton Manors reserves the right in its sole and absolute discretion to modify and update this job description and to ask employee to perform tasks beyond the duties presented herein. In the event a change is necessary to update the essential functions of the job, the City will provide as much notice as practicable to the employee.
- Produces and coordinates grant proposals and legislative funding requests; manages grants and the effective initiation and utilization of grant funds for City projects and programs.
- Prepares Commission Agenda Reports with the direction of the City Manager; assists the Mayor and Commission in the legislative decision-making process.
- Acts as liaison between the City Manager, Mayor, and Commission with all City, County, and/or State-related activities and programs; e.g., scheduling, conferences, correspondence.
- Acts as the City's resilience officer, responsible for the execution of the City's Climate Action Plan and greenhouse reduction strategies.
- Manages marketing and public relations for the City. This includes contract management of the outsourced PR firm, updating and maintaining the City website, crisis communications, and approving and writing content for social media.
- Oversees the City's Strategic Plan implementation and performance measurement.
- Oversees the performance and actions of the City Clerk's Office.
- Oversees the performance and actions of the Information Technology Department.
- Receives telephone, email, and in-person inquiries, ascertains the nature of the request, and assists and/or directs the general public in all City-related concerns.
- Generates various complex and specialized correspondence, articles, memos, agendas, orders, reports, forms, manuals, or other relevant materials appropriate to the assigned department; develops and generates material for executive's public speaking engagements and official correspondence.
- Attends meetings, conferences, and briefings to document subject matter concerning amendments and developments impacting the City and ascertains the priorities of the
City Commission and City Manager. - Formulates projects for the Commission and Manager and manages those projects approved. Locates funding, advocates for the City with legislators, and monitors progress.
- Performs a variety of complex and specialized administrative functions; e.g., analyzing data, typing, reports processing, documentation verification.
- Performs a variety of critical record-keeping duties and manages department record-keeping and filing systems.
- Serves on procurement committees.
- Performs related duties as assigned.
Typical Qualifications Minimum Qualifications Any combination of training and experience which would provide required knowledge, skills, and abilities are qualifying. A typical way to obtain the required qualifications would be:
Bachelor's Degree in Urban Planning, Public Administration, or related field supplemented by two (2) to three (3) years in an administrative support capacity; or an equivalent combination of education, training, and experience.
Supplemental Information Use the online Help Guide or contact the Applicants Support Line at [redacted] or Email: [redacted] if you need assistance with your online applicant account. Applicant Support is available between 9:00 a.m. and 8:00 p.m. Eastern Standard Time, Monday through Friday.
The City of Wilton Manors is an Equal Opportunity Employer and does not discriminate based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, or political beliefs. In compliance with the Americans with Disabilities Act, Wilton Manors will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The City of Wilton Manors is an active community with a small town feel that offeres the following benefits:
CITY OF WILTON MANORS - MANAGEMENT EMPLOYEES
SCHEDULE OF BENEFITS Vacation • 1-5 years employment 80 hours
• 5-9 years employment 120 hours
• 10-15 years employment 160 hours
• 15+ years employment 200 hours
• Carry-over at end of year 250 hours
Sick and Bereavement Leave • 12 days per year, unlimited
• At resignation/retirement/termination:
- after 10 years employment, 50% of total hours up to 480 hours
- after 20 years employment, 100% of total hours up to 480 hours
• Four days bereavement leave for immediate family
• Sick leave bank
Holidays 11 holidays in each calendar year
Personal Days • 2 personal days in each calendar year
• 4 "executive leave" days in each calendar year
Insurance • Health, dental, and life City pays
• Long-term disability City pays 50%
• Dependent insurance City pays 50%
• Vision insurance Paid by employee
• Employee Assistance Program (EAP)
Tuition Reimbursed at 100% of State tuition
COLA or Wage Adjustment Commission-approved at budget
Pension The City of Wilton Manors is a member of the Florida Retirement System (FRS) for all new hires.
Salary Potential merit increases of 1% to 3% annually based on performance evaluation (increase is subject to percentages set by Commission during the annual budget ).
Fitness Center Use of City's fitness center after completing all required documentation
Job Tags
Holiday work, Full time, Contract work, Immediate start, Monday to Friday,